The exact role of a PMO or PSO can vary from organisation to organisation but frequently the need to provide consistent reporting across projects creates a strain on resource at the end of each month or reporting period. The PMO / PSO invests significant energy collating reports from Project Managers across the organisation.
The advanced PMO / PSO often plays the role of “PM Centre of Excellence”, ensuring Project Managers utilise the appropriate methodology, tools and document templates.
In this type of environment common drivers for deploying Project Server are:
- Provision of clear real-time project reporting and performance dashboards for senior managers enabling informed decision making, both on live and proposed projects
- Creation of an environment that supports and encourages a standardised approach to project management
- Enable team members to manage their time across BAU & multiple projects more effectively
Some specific points of note:
- Project Server enables Portfolio Management; proposed projects can be assessed against strategic drivers, benefits, risk, time & cost. The decisions on project selection become transparent.
- Organisations can define specific KPIs and dashboard reporting to suit their exact needs with automatic real-time outputs based on “one version of the truth”
- Project Server enables all team members to access project information relevant to them based on their security profile.
- Line managers can review the demand from projects on their resources, perform “what if” analysis and forecast future resource needs.
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Project Server provides much more than shared access to a Microsoft Project schedule, it provides a collaborative online environment for improved team working and efficient project & portfolio management.
Project Server is highly configurable, enabling it to mirror your ways of working and project management methodology through the complete project lifecycle. We have considerable experience deploying Project Server with timescales measurable in days or weeks, not months. Many organisations have gained significant advantage by adopting Project Server and the latest 2010 version provides a complete Project and Portfolio Management environment.
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